Re: DIRREFENCE IN TENDER REFERNCE NUMBERS

id2013 Tue Jul 15, 2014 6:15 pm

Ruitaihwa, in all cases the determination of either major or minor deviations should have a basis from Regulation 202 (4) read together with Rg 204 (2)/PPR 2013. I doubt and not agree by virtue of these clauses if evaluators can have different ways to defend their decisions towards whether it is major or minor without referring to principle legislation. So mistakenly on the quotation just to differ on Tender number does not warrant the conditional for such quotation limit such quotation to be responsibly accepted it (Rg 204/g). That is to say in my interpretation of the whole clauses such thing is anomaly which can be corrected and it is minor deviation in accordance to Rg 207(2)(b)(c)/PPR 2013.

I submit.

Rutaihwa wrote: Dear Forum Members
May I know how to determine minor deviations in tender evaluation.
Since it can deffer from different team of evaluators.
To take the submitted bid or quotation as responsive will be determine as how you defend your decisions in regarding the issue provided that you mentioned it clearly in your evaluation report. i.e seek clarification from the bidder
When you noticed it and decided to keep it silent in the report its consequences will determine your decision.

id2013 wrote:Luqman
To me and by practice, I advise Mr. Y not to hesitate to take such tender or quotation responsive provided that the followings found in the quotation submission form regardless of the anomaly reported.
1. The submission quotation form is not altered its contents
2-the description of quotation invited is correct apart from the anomaly noted to have quoted different quotation number
3.- the quotation submission form was addressed properly (the address of Buyer is addressed properly to meant it was prepared specifically to evaluator Mr. Y)
4.- The submission quotation form and the schedule of prices were signed with similar authorized person according to the requirement of invitation and law

If you find that all the above are correct, take it the anomaly is minor deviation and continue to make the bidder responsive.

I submit.

Rutaihwa Tue Jul 15, 2014 3:19 pm

Dear Forum Members
May I know how to determine minor deviations in tender evaluation.
Since it can deffer from different team of evaluators.
To take the submitted bid or quotation as responsive will be determine as how you defend your decisions in regarding the issue provided that you mentioned it clearly in your evaluation report. i.e seek clarification from the bidder
When you noticed it and decided to keep it silent in the report its consequences will determine your decision.

id2013 wrote:Luqman
To me and by practice, I advise Mr. Y not to hesitate to take such tender or quotation responsive provided that the followings found in the quotation submission form regardless of the anomaly reported.
1. The submission quotation form is not altered its contents
2-the description of quotation invited is correct apart from the anomaly noted to have quoted different quotation number
3.- the quotation submission form was addressed properly (the address of Buyer is addressed properly to meant it was prepared specifically to evaluator Mr. Y)
4.- The submission quotation form and the schedule of prices were signed with similar authorized person according to the requirement of invitation and law

If you find that all the above are correct, take it the anomaly is minor deviation and continue to make the bidder responsive.

I submit.

id2013 Fri Jul 11, 2014 2:23 pm

Luqman
To me and by practice, I advise Mr. Y not to hesitate to take such tender or quotation responsive provided that the followings found in the quotation submission form regardless of the anomaly reported.
1. The submission quotation form is not altered its contents
2-the description of quotation invited is correct apart from the anomaly noted to have quoted different quotation number
3.- the quotation submission form was addressed properly (the address of Buyer is addressed properly to meant it was prepared specifically to evaluator Mr. Y)
4.- The submission quotation form and the schedule of prices were signed with similar authorized person according to the requirement of invitation and law

If you find that all the above are correct, take it the anomaly is minor deviation and continue to make the bidder responsive.

I submit.

Luqman Mon Jun 30, 2014 4:58 pm

Dear Forum members

Mr Y was a member of evaluation committee and as a team they have noted one of the bidder in his schedule of requirement and prices and quotation submission form has quoted a wrong tender reference number but in all other forms he quoted the correct tender reference number.

may please advise Mr Y and his co-members on how to proceeds with their evalauation

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DIRREFENCE IN TENDER REFERNCE NUMBERS