Latest topics
Statistics
We have 1676 registered usersThe newest registered user is esagile
Our users have posted a total of 1240 messages in 351 subjects
Who is online?
In total there are 9 users online :: 0 Registered, 0 Hidden and 9 Guests :: 1 BotNone
Most users ever online was 225 on Sun Oct 03, 2021 4:24 pm
PROCUREMENT OF CONSULTANCY SERVICES USING RESTRICTED METHOD - A REAL CASE
Tanzania Public Procurement Forum :: PUBLIC PROCUREMENT ACT AND REGULATIONS :: Procurement of Consultancy Services
Page 1 of 1
PROCUREMENT OF CONSULTANCY SERVICES USING RESTRICTED METHOD - A REAL CASE
HII NI BILA CHENGA! I received this from friend of mine who need assistance and I think worth to share.
PE X allocated fund for the development and maintenance of website where on its procurement plan it was allocated Tshs. 15,708,991.00.
From that allocated sum selection method was QCBS. The PMU of the PE basing on the APP prepared tender document for obtaining consultant who can provide the respective service.
Basing on the available funds the PMU used restricted tendering system with consideration that the amount reflected was in the limit of the threshold given in the regulation, and the service required are within the competence of a limited number of specialized consultants.
The PMU submitted tender document and the names of the respective consultants considered. The tender Board approved the document for that assignment.
When the five respective consultants invited, three of them responded and their technical proposals were opened. After evaluating those technical proposals only one consultant reached the scores which allow his financial proposal to be opened. (The minimum score was 75%).
The evaluation team recommended the said consultant to be considered for the opening of the financial proposal. As those information submitted to the Tender Board it was approved accordingly and demand the financial proposal to be opened while the financial proposal for the unsuccessful firms to be retuned un- opened.
The financial proposal was opened and the evaluation team then recommended that consultant to be called for negotiation and to be awarded the contract of developing, maintaining and hosting the website at the contract sum of Tshs. 13,093,000/=. As these recommendations submitted to the TB the TB approved the said recommendations and requires negotiation to be done in both parties.
The report was submitted to the Accounting Officer so that the contact may be signed for the purpose of enabling the execution of the said contract. There had no any response to the AO required such activity to be re-advertised publically in order to avoid audit query as well as achieving value for money. But this decision was neither communicated to the head of PMU nor to the tender Board for having a review and advice accordingly rather that assigning this work to the handover to his assistance when he was moving somewhere to attend a meeting.
Concerns
• Was the reflective procedures used being immaterial? Was it correct?
• I would like to know if the allocated sum is Tshs. 15,708,991.00 and the AO needs the assignment to be advertised publically at least twice with the reflex of the allocated sum, to which extra cost should be required to ensure the consultant is obtained, will it be cost effective and achieving value for money? Does the first method selected being improper?
• What should be done in order to ensure the best practice of such assignment?
We ask you to assist accordingly on this case study.
PE X allocated fund for the development and maintenance of website where on its procurement plan it was allocated Tshs. 15,708,991.00.
From that allocated sum selection method was QCBS. The PMU of the PE basing on the APP prepared tender document for obtaining consultant who can provide the respective service.
Basing on the available funds the PMU used restricted tendering system with consideration that the amount reflected was in the limit of the threshold given in the regulation, and the service required are within the competence of a limited number of specialized consultants.
The PMU submitted tender document and the names of the respective consultants considered. The tender Board approved the document for that assignment.
When the five respective consultants invited, three of them responded and their technical proposals were opened. After evaluating those technical proposals only one consultant reached the scores which allow his financial proposal to be opened. (The minimum score was 75%).
The evaluation team recommended the said consultant to be considered for the opening of the financial proposal. As those information submitted to the Tender Board it was approved accordingly and demand the financial proposal to be opened while the financial proposal for the unsuccessful firms to be retuned un- opened.
The financial proposal was opened and the evaluation team then recommended that consultant to be called for negotiation and to be awarded the contract of developing, maintaining and hosting the website at the contract sum of Tshs. 13,093,000/=. As these recommendations submitted to the TB the TB approved the said recommendations and requires negotiation to be done in both parties.
The report was submitted to the Accounting Officer so that the contact may be signed for the purpose of enabling the execution of the said contract. There had no any response to the AO required such activity to be re-advertised publically in order to avoid audit query as well as achieving value for money. But this decision was neither communicated to the head of PMU nor to the tender Board for having a review and advice accordingly rather that assigning this work to the handover to his assistance when he was moving somewhere to attend a meeting.
Concerns
• Was the reflective procedures used being immaterial? Was it correct?
• I would like to know if the allocated sum is Tshs. 15,708,991.00 and the AO needs the assignment to be advertised publically at least twice with the reflex of the allocated sum, to which extra cost should be required to ensure the consultant is obtained, will it be cost effective and achieving value for money? Does the first method selected being improper?
• What should be done in order to ensure the best practice of such assignment?
We ask you to assist accordingly on this case study.
RJM- Posts : 260
Join date : 2009-07-30
Age : 74
Location : What is written without effort is in general read without pleasure
Similar topics
» PROCUREMENT OF LEGAL SERVICES
» Inflated prices in Public Procurement of Goods and Services!
» IS IT TRUE THAT INTERNATIONAL/NATIONAL COMPETITIVE BIDDING LENGTHY AND COSTFULL METHOD OF PROCUREMENT?
» Posting of Public Procurement Appeals Authority Rullings in the Tanzania Procurement Journal Supplement
» Preparation of Shortlist for Consultancy Services
» Inflated prices in Public Procurement of Goods and Services!
» IS IT TRUE THAT INTERNATIONAL/NATIONAL COMPETITIVE BIDDING LENGTHY AND COSTFULL METHOD OF PROCUREMENT?
» Posting of Public Procurement Appeals Authority Rullings in the Tanzania Procurement Journal Supplement
» Preparation of Shortlist for Consultancy Services
Tanzania Public Procurement Forum :: PUBLIC PROCUREMENT ACT AND REGULATIONS :: Procurement of Consultancy Services
Page 1 of 1
Permissions in this forum:
You cannot reply to topics in this forum
|
|
Wed Dec 18, 2019 9:13 pm by yohanaamon@yahoo.com
» Is non-submission of invalid CRB receipt voucher a major deviation?
Tue Dec 17, 2019 1:00 am by RJM
» MAKANDARASI KUWEKWA NDANI KWA KUTOKAMILISHA MIRADI NDANI YA MUDA
Tue Dec 17, 2019 12:46 am by RJM
» How Supplier can register in e-Procurement system (TANePS)
Thu Dec 12, 2019 5:48 am by pms
» Kukosekana risiti ya ununuzi wa tenda
Sat Apr 27, 2019 6:05 pm by ALLY MUNIR
» IS IT TIME TO THINK OF DEACTIVATING TENDER BOARDS AND INTRODUCE A MECHANISM OF PROCUREMENT PROFESSIONAL OPINION?
Thu Apr 11, 2019 3:40 pm by pms
» e-Procurement System is now operational
Thu Apr 11, 2019 3:14 pm by Admin
» TENDA ZINAPOKOSA WAOMBAJI
Thu Jan 10, 2019 10:42 pm by thanksme
» Attendance of District Treasurer in Council Tender Board meetings
Mon Mar 19, 2018 8:57 pm by GWK